Minutes of Oct 21 2004 Board Meeting

M I N U T E S
REGULAR MEETING
OF THE BOARD OF DIRECTORS
OCTOBER 21, 2004
6:00 p.m.

A. Call to Order & Roll Call

A meeting of the Santa Rosa Community Services District was held at the Santa Rosa CSD Office commencing at 6:00 p.m. on October 21, 2004. Present at the meeting were the following Directors:

Director Demos

Director Kelly

Director Roy

Director Rubin

Director Buescher was absent.

General Manager Rogers and General Counsel Scott were also present.

President Roy led the flag salute.

B. Commendation

President Roy read the Resolution of Commendation that the Board had previously passed for Corporal Eric Hamilton. The Directors individually thanked him for his service to the community, and General Manager Rogers took pictures. Lt. Birney added his congratulations and thanks on behalf of Sheriff Doyle and Captain Dominoe. On behalf of the Westside Council, Steve Rubin presented a plaque of appreciation.

C. Sheriff

Deputy Folia gave the Sheriff’s Report for September 2004 and updated the Board on October activities. A copy of the written report is on file with the District Office. He discussed the grove patrols that he and Deputy Lopez have been conducting on the quads, and the resultant marijuana eradications. He also reported on recent mail thefts.

D. Public Expression

Property Owner John Thomas addressed the Board on the following matters:

1. Removal of the aerial photograph targets on Carancho and Tortuga.

2. Correction of a drainage condition on the north side of Carancho Road east of Camaron.

3. Removal of dirt on Mr. Silva’s property.

4. Correction of a drainage condition on Carancho Road east of Calle Colina.

5. Schedule for the remaining Zone I Special Paving projects.

Property Owner Jim Wainer addressed the Board regarding concerns he has about his neighbor’s vegetation plantings and drainage.

E. Information Only

The July Financial Statements, and Statements of Reimbursement and Investment Policy were received by the Board.

F. Consent Calendar

Motion was made by Roy, seconded by Demos, to approve the Consent Calendar.

The motion carried unanimously.

G. General District Update

General Manager Rogers updated the Board on activities since the last Board Meeting and presented his written report which is on file with the District. He reported on the recent Santa Margarita River Cleanup, the conditions of the roads during the recent storms, and the large number of subdivisions being processed.

H. General Counsel

General Counsel Scott reported that he will be send to Riverside County Counsel for his review, a copy of the San Diego County bonding agreement which insures that the bonds issued to the County will also benefit the special district.

I. Relocation of District Yard and Office

Director Demos reported that he placed this item on the agenda after it was discussed at the Finance Committee. He asked that it be discussed by the full board prior to any recommendations being made.

General Manager Rogers explained that he was directed to explore various options regarding the rental or purchase of facilities, as well as several potential locations.

Director Demos said that he felt the District would be best served by having our yard at a Rancho Water location. He stated he does not believe it is in the District’s best interest to try to buy property, particularly in an association area. He suggested a lease or purchase of office space in an industrial complex.

Director Roy agreed that an RCWD site would be advantageous, and suggested that it be discussed at the upcoming interagency liaison meeting.

Director Kelly stated that we should buy property and build within the District.

Director Rubin said his association already has three entities of varying kinds who want to build homes and conduct business from them. He expressed concern that once a precedence is set, it will be more difficult to keep other commercial businesses from operating within the District.

The Board directed the General Manager to pursue the relocation of the District yard with Rancho Water, and to explore the options the Finance Committee outlined. They stated that this research is to be done as a low priority task.

J. Review of Five Year Financial Plan

Director Demos reviewed Staff’s 2003-2004 project and purchase order summary which illustrated the amount budgeted, actual expenditures, and the resulting variances. He suggested that the report be updated monthly and included in the General Manager’s Board Meeting report. Director Rubin requested that the report, in its most current form, also be disbursed at the monthly Engineering Committee meeting.

K. Report of the Engineering Committee

Director Roy reported that at their recent meeting, the Engineering Committee discussed the subdivisions on Via Santa Rosa and Via Tornado, and on Rancho Fallbrook and Fuerte Roads.

L. Report of the Finance Committee

Director Demos reported that at their quarterly meeting, the Finance Committee discussed the relocation of the District yard and office, and the Five Year Financial Plan.

At this time, General Counsel Scott asked that, pursuant to Government Code Section 54954.2(b)(2), an item be added to the closed session agenda to discuss a matter which arose subsequent to the posting of the agenda.

Motion was made by Demos, seconded by Roy, to add a closed session item to the agenda.

The motion carried unanimously.

M. Executive Sessions

The Board met in closed session under the provisions of Government Code Section 94956.9(b)(1)(b)(3)(C) to consider a claim.

The Board met in closed session under the provisions of Government Code Section 54957 to evaluate the General Manager's performance.

The Board reconvened in open session.

General Counsel Scott reported that in closed session, the Board took action to deny the Application for Leave to Present Late Claim filed on behalf of claimants Ronald Santos and Lashaunda Santos.

N. General Manager’s Contract

Motion was made by Roy, seconded by Demos to approve the General Manager’s contract.

The motion carried unanimously.

O. Adjournment

There being no further business, President Roy adjourned the meeting at 8:00 p.m.