M I N U T E S
REGULAR MEETING
OF THE BOARD OF DIRECTORS
NOVEMBER 14, 2002    
                                             6:00 p.m.                                            

  1. CALL TO ORDER & ROLL CALL

    2. A meeting of the Santa Rosa Community Services District was held at the Santa Rosa CSD Office commencing at 6:00 p.m. on November 14, 2002.  Present at the meeting were the following Directors:             

    Director Demos
    Director McBride
    Director Roy
    Director Thomas 

    Director Buescher  was absent. 

    The following persons were also present: 

    General Manager Rogers
    Assistant Secretary Gipson
    General Counsel Scott 

    President Demos led the Pledge of Allegiance.  

  2. Sheriff  

    3. Deputy Hamilton gave the Sheriff's Report for October 2002 and updated the Board on November activities. A copy of the monthly report is on file with the District Office.

  3. Public Expression

    4. Property Owner Roberta Peterson discussed the overhanging oak tree on El Prado, near Sandia Creek Drive, and asked that the Board take corrective measures by erecting a three-way stop, or trimming the tree.

    Property Owner Tom Erickson informed the Board that he and other property owners will be trimming the offending tree to provide adequate sight distance. 

  4. Information Only

    5. The Financial Statements, and Statements of Reimbursements and Investment Policy were received by the Board.  

  5. Consent Calendar

        Motion was made by McBride, seconded by Roy, to approve the Consent Calendar.

    The motion carried unanimously.

    At this time the Board proceeded to Agenda Item "K".

  1. Amendment to District Striping Requirements 

    2. General Manager Rogers explained that currently our Ordinance Code states that the centerline of all primary and secondary roads shall be striped, and cul-de-sac streets shall be exempted. He explained that there are certain secondary roads that do not need to be striped, and the proposed amendment defines which secondary roads would be striped. Additionally, the General Manager may order other secondary roads to be striped at his discretion. 

    Testimony was heard from Tom Erickson, acting as Vice President of Santa Rosa Groves Association, and from Roberta Peterson, regarding the need for centerline striping on El Prado Road, south of Sandia Creek Drive. 

    Motion was made by Roy, seconded by McBride,  to amend Section 304-1.1, No. 11 of the proposed Ordinance to read "El Prado Road", and to adopt amended Ordinance No. 02-03:

    Amending Article 3 of the Ordinance Code of the Santa Rosa Community Services District 

    The motion carried unanimously.

     

  2. Amendment to District Utility Installation Requirements 

    3. General Manager Rogers explained that Adelphia is preparing to run cable television fiber optic lines from Temecula to Fallbrook, which will pass through the District. They have applied to the District for a permit, and he has checked their plans. 

    General Manager Rogers explained that Edison has a franchise with the County that permits them to put overhead and underground power lines within dedicated County roads. They pay the County a franchise fee for this privilege, but our District does not receive any of these funds. General Manager Rogers asked for authorization to pursue collection of the fees for District roads. 

    General Manager Rogers presented a draft Ordinance for consideration. He submitted letters in support of the District's proposed Ordinance, and Edison's letter requesting a 30-day continuance. Testimony opposing the erection of new poles was heard from Tom Erickson, and from Bruce Egge, speaking on behalf of Santa Margarita Property Owners' Association Architectural Control Committee.  

    It was the consensus of the Board to continue this item until the December 12th Board Meeting to allow time for receipt of Edison's response, and for General Manager Rogers to look further into the County franchise. 

    At this time the Board returned to Agenda Item "F". 

  3. General District Update 

    4. General Manager Rogers updated the Board on District activities since the last Board Meeting, and presented his written report which is on file with the District. He stated that environmental field work is currently being done on the Terreno, Tuberia and La Mancha projects, and information for the mitigated negative declaration will be completed for the December Board Meeting. He also reported that Staff is ahead of schedule on completion of improvement projects. 

  4. General Counsel 

    5. General Counsel Scott provided information regarding 2002 legislation affecting Special Districts. 

     

  5. Approval of Plans and Scope of Work : 2002 Los Gatos Road Rehabilitation

    6. General Manager Rogers described the project, and asked Counsel to prepare a Notice of Exemption. He explained that within the scope of the project is approximately 600' of roadway which lies outside the District's boundaries. Historically, the District has maintained that portion of roadway, and the project includes improvement of the area. 

    The Board directed the General Manager to contact the District's insurance carrier, and contingent upon their written authorization, they authorized Staff to solicit bids for the project as prepared. Should approval from the insurance company not be received, the project is to be bid excluding that portion of Los Gatos which lies outside the District boundary. 

    Motion was made by Thomas, seconded by McBride, to adopt a Categorical Environmental Exemption, and to adopt Resolution No. 02-15: 

    Approving the Plans and Scope of Work for the 2002 Rehabilitation of Los Gatos Road 

    The motion carried unanimously. 

  6. Award of Contract: 2002 Rehabilitation of Sandia Creek Drive Phase I 

    7. General Manager Rogers presented the bid results and reported that the low-bidder was International Pavement Solutions, Inc. in the amount of $148,736.36. 

    Motion was made by McBride, seconded by Roy, to adopt Resolution No. 02-16:

    Awarding a Contract for the 2002 Rehabilitation of Sandia Creek Drive, Phase I 

    The motion carried unanimously. 

    General Manager Rogers reported that he will be working with Adelphia in the next couple of weeks with regard to the underground fiber optic line, and there may be a delay in the project as a result of their work. 

  7. Acceptance of Project: 2002 Slurry Seal

    8. General Manager Rogers described the completed project and adjustments that were made to the original bid price. He asked that the Board accept the project as complete in accordance with District standards and specifications.

    Motion was made by Roy, seconded by McBride, to approve the Final Inspection Notice for the 2002 Slurry Seal Project. 

    The motion carried unanimously. 

  8. Resolution Accepting Tract 28737 Drainage Easements 

    9. General Manager Rogers explained that Tract 28737 is a seven lot project and the District will accept maintenance of the roads once conditions of our Ordinance Code are met. Therefore, he asked that certain easements be included to allow District access to the drainage facilities. He recommended that the Board authorize his signature on the final map accepting the dedication of the easements to the District. 

    Motion was made by Roy, seconded by Thomas, to adopt Resolution No. 02-17: 

    Accepting Drainage Easements in Tract 28737 

    The motion carried unanimously. 

  9. Resolution Designating OES Applicant's Agent 

    10. Assistant Secretary Gipson explained that the District's previous designation resolutions for OES were disaster specific and authorized all signers by name. The resolution being considered will be utilized for all future disasters, and authorizes signers by title only. 

    Motion was made by McBride, seconded by Roy, to adopt Resolution No. 02-18:

     Designating Applicant's Agent  

    The motion carried unanimously. 

  10. Resolution Approving Employee Incentive Pay Plan 

    11. Assistant Secretary Gipson explained that the Board had neglected to adopt the appropriate resolution in October when the Employee Incentive Pay Plan was approved by consensus. 

    Motion was made by McBride, seconded by Roy, to adopt Resolution No. 02-19:

    Adopting an Employee Incentive Pay Plan

    The motion carried by the following roll-call vote: Buescher, absent; Demos, aye; McBride, aye; Roy, aye; Thomas, noe. 

  1. Report of the Engineering Committee 

The draft Minutes of the October 23, 2002 Engineering Committee meeting were presented and discussed. 

  1. Executive Session 

The Board met in closed session pursuant to the provisions of Government Code §54956.9(b)(3)(C): Claim of Judy Etchandy, Individually and on behalf of Danielle Etchandy, a Minor, and Candace Etchandy, Wife and Children of Larry Martin Etchandy, Deceased against Santa Rosa CSD. 

The Board reconvened in open session. 

General Counsel Scott reported that the Board, in closed session, unanimously voted to reject the claim of Judy Etchandy. Counsel will give notice of the rejection. 

  1. Adjournment 

There being no further business, President Demos adjourned the meeting at 8:00 p.m.

 

___________________________________

John B. Rogers, P.E.
                                                                Secretary, Board of Directors

 

ATTEST:        

 

__________________________________

George Demos
President, Board of Directors

Santa Rosa Community Services District.
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Revised: 19 Jan 2005 03:54 PM