M I N U T E S
REGULAR MEETING 
OF THE BOARD OF DIRECTORS
November 14, 2001
7:00 p.m.  

A.        Call to Order & Roll Call 

A meeting of the Santa Rosa Community Services District was held at the Santa Rosa CSD Office commencing at 7:00 p.m. on November 14, 2001.  Present at the meeting were the following Directors:      

Director Buescher
                    Director Demos
                    Director Roy
                    Director Thomas
                    Director McBride was absent.

 The following persons were also present: 

General Manager Rogers
                    Assistant Secretary Gipson
                    General Counsel Scott 

President Demos led the Pledge of Allegiance. 

B.       Sheriff 

Deputy Jacobs gave the Sheriff's Report for October 2001, updated the Board on November activities, and introduced his replacement, Deputy Richard Sanchez. A copy of the monthly report is on file with the District Office.  

C.       Bicycle Road Race

William Delgado, D Racing, addressed the Board regarding his desire to stage a bicycle road race on District roads. The proposed race would be held on June 22 or June 23, 2002, and would involve up to 150 riders on the course at one time. He stated that no roads would be closed, and course marshalls and CHP or Sheriff's deputies would be provided at their cost. Additionally, the District would be furnished with liability insurance by the United States Cycling Federation. 

Mr. Delgado will contact the Board at a later date when he has laid out the proposed course. 

D.       Public Expression 

None. 

E.        Information Only 

The October 2001 Statements of Reimbursements and Investment Policy, and the September Financial Statements were received. 

F.        Consent Calendar 

Motion was made by Buescher, seconded by Thomas, to approve the Consent Calendar. 

The motion carried unanimously. 

G.       General District Update 

General Manager Rogers updated the Board on District activities since the last Board Meeting. He suggested that, as a result of recent runaway truck accidents, the District might consider approaching the City of Temecula about installing a truck escape lane near the bottom of Rancho California Road. 

H.       General Counsel 

None. 

I.         Reconstruction at Camino Tiempo 

General Manager Rogers reported that this non-maintained road is off Sandia Creek and the entrance was altered when the reconstruction of Sandia Creek Drive was done. An error in fine grading resulted in an unacceptably sharp vertical angle at the intersection, and a bid to correct the condition was received from Southland Paving in the amount of $11,403. As this amount exceeds the General Manager's authorized approval limit, he asked that the Board approve the bid.

Motion was made by Roy, seconded by Buescher, to approve Southland Paving Inc.'s bid in the amount of $11,403 to correct the driveway at Sandia Creek Drive and Camino Tiempo. 

The motion carried unanimously. 

J.        Approval of Plans and Specifications: Portions of Los Gatos Road, Sunset Terrace, and Morning Glory Circle 

General Manager Rogers described this rehabilitation project, and asked that the Board approve the Plans and Specifications, and authorize Staff to solicit bids to be received December 5, 2001. 

Motion was made by Buescher, seconded by Thomas, to adopt Resolution No. 01-17: 

Approving the Plans and Specifications for the Rehabilitation of Portions of Los Gatos Road, Sunset Terrace and Morning Glory Circle 

The motion carried unanimously. 

K.       Setting of Hearing on Negative Declaration: Portions of Los Gatos Road 

Motion was made by Thomas, seconded by Buescher, to adopt Resolution No. 01-18: 

Setting a Hearing on the Adoption of a Negative Declaration for the Los Gatos Road Project 

The motion carried unanimously. 

L.        Establishment of an Ad-Hoc Sheriff's Committee 

Director Demos explained that formation of this committee is a result of his meeting with Property Owner Roy Keenan and the Sheriff. If a matter arises where time is a factor, the committee, with authorization from the Board, would be able to respond more quickly than the full Board.  

President Demos appointed himself and Director Thomas to the Ad-Hoc Sheriff's Committee. 

M.       Report of the Ad-Hoc Personnel Committee 

Director Buescher presented the proposed Employee Incentive Pay Plan and answered questions from the Directors and the audience. He explained that the incentive compensation is tied to completion of budgeted projects, as well as measurable individual tasks. The proposed plan would be effective for Fiscal Year 2001-2002 only. 

N.       Approval of Employee Incentive Plan 

Motion was made by Roy, seconded by Buescher, to adopt Resolution No. 01‑19: 

Adopting an Employee Incentive Pay Plan 

The motion carried by the following roll-call vote: Buescher, aye; Demos, aye; McBride, absent; Roy, aye; Thomas, noe. 

O.       Report of the Engineering Committee 

Director Roy reported that the Committee has been discussing striping the sides of all Primary roads, as well as adding reflectorized pavement markers. He also commended Staff on the implementation of the project board in conjunction with the five-year plan. 

P.        Executive Session 

The Board met in closed session pursuant to California Government Code Section 54956.9(a) to discuss Riverside County Superior Court Case #TEC051398; Tech Logistics Corporation dba Systems Logistics v. Santa Rosa CSD. 

Q.       Executive Session

 The Board met in closed session pursuant to California Government Code Section 54957 to discuss the General Manager's performance. 

The Board reconvened in open session. 

R.       Renewal of the General Manager's Contract