A meeting of the Santa Rosa Community Services District was held at the Santa Rosa CSD Office commencing at 6:09 p.m. on December 11, 2003.  Present at the meeting were the following Directors:      

Director Buescher
                Director Kelly
                Director Roy
                Director Rubin 

Director Demos was absent. 

The following persons were also present: 

General Manager Rogers
                Assistant Secretary Gipson
                General Counsel Scott 

B.    Director Oath of Office 

General Counsel Scott administered the oath of office to Directors Kelly and Rubin. 

C.    Sheriff 

Deputy Lopez gave the Sheriff's Report for October and November 2003 and updated the Board on December activities. Copies of the written reports are on file with the District Office. He also expressed his views on the Sheriff's Labor Program that will be discussed later in the meeting. 

D.   Public Expression

None.

E.    Information Only 

The Financial Statements and the Statements of Reimbursement and Investment Policy were received by the Board. 

F.    Consent Calendar 

Motion was made by Buescher, seconded by Roy, to approve the Consent Calendar. 

The motion carried unanimously. 

G.   General District Update 

General Manager Rogers updated the Board on District activities since the last Board Meeting, and presented his written reports which are on file with the District. He updated the Board on Code Enforcement activity with regard to illegal camps. 

H.   General Counsel 

None. 

I.    Sheriff's Labor Program 

General Manager Rogers discussed the proposed program, presented copies of various program forms and releases, and relayed his conversations with various agencies with whom he discussed the program. 

Discussion followed regarding liability the District might incur as a result of the program, and General Counsel Scott offered to have one of his attorneys contact the District's workers' compensation carrier to discuss costs, exposure, etc.  General Manager Rogers was directed to recheck the reference agencies with regard to workers' comp claims of the program volunteers.  

J.    Categorical Exemption and Award of Project: Sycamore Mesa and Fuerte Roads, and Calle Cresta Project 

General Counsel Scott explained that the project is categorically exempt under CEQA, and recommended that the Board approve the Notice of Exemption.

Motion was made by Buescher, seconded by Roy, to approve the Notice of Exemption for Road Repair and Maintenance. 

The motion carried unanimously. 

General Manager Rogers reported that six bids were received, however four of the bids had mathematical errors. The second low bidder had gross errors which caused his bid to become the low bid, but with an unrealistic total price. Therefore, that contractor asked that his bid be withdrawn. 

The bids were reviewed by the Engineering Committee on December 4th, and it was their recommendation that award of the contract be made to the responsive low-bidder, International Pavement Solutions, Inc., in the amount of $84,543.60.

 Motion was made by Roy, seconded by Buescher, to adopt Resolution No. 03‑18: 

Awarding a Contract for the Sycamore Mesa Road, Fuerte Road, and Calle Cresta Project 

The motion carried unanimously. 

K.    Change in Board Meeting Day 

General Manager Rogers explained that the early date of the Board Meetings, as changed in 2002, has presented difficulties to Staff in assembling information for the meetings. He recommended that the Board Meetings be changed to the traditional fourth Wednesday of each month, with the November and December meetings to be held on the third Wednesday. All meetings would be held at 6:00 p.m. 

Motion was made by Roy, seconded by Kelly, to adopt Resolution No. 03‑19: 

Changing the Date of the Regular Meetings of the Board of Directors 

The motion carried by the following roll-call vote: Buescher, noe; Demos, absent; Kelly, aye; Roy, aye; Rubin, aye.

L.    Signers on District Bank Accounts 

Assistant Secretary Gipson asked that the Board adopt the proposed Resolution adding the two new Directors, and removing the two past Directors as signers on the District bank accounts. 

Motion was made by Buescher, seconded by Roy, to adopt Resolution No. 03‑20: 

Designating Parties Authorized to Sign on District Bank Accounts and Designating Parties Authorized to Make Transfers between District Accounts 

The motion carried unanimously.  

M.   Resolution Commending Kenneth S. McBride 

General Manager Rogers presented the proposed Resolution commending Kenneth S. McBride for his tenure as Director of the District. 

Motion was made by Roy, seconded by Kelly, to adopt Resolution No. 03‑21: 

Expressing the Appreciation of the Board of Directors and the Residents of the District for the Services of Kenneth S. McBride as Director 

The motion carried unanimously.  

N.   Resolution Commending Fred Hayes 

General Manager Rogers presented the proposed Resolution commending Fred Hayes for his tenure as Director of the District. 

Motion was made by Roy, seconded by Kelly, to adopt Resolution No. 03‑22: 

Expressing the Appreciation of the Board of Directors and the Residents of the District for the Services of Fred Hayes as Director 

The motion carried unanimously.

O.   Election of Officers for 2004 

The following slate of officers was nominated:  

President:             Robert Roy

Vice President:      Bryan Buescher

Treasurer:             George Demos 

Motion was made by Buescher, seconded by Roy, to adopt Resolution No. 03‑23: 

Electing Officers for Calendar Year 2004 

The motion carried unanimously.  

The appointment of John B. Rogers as District Secretary and Jill Gipson as Assistant Secretary was also reaffirmed. 

P.    Report of the Engineering Committee 

Director Roy reported that the Committee discussed the Sheriff's Labor Program and reviewed projects. 

Q.   Executive Session 

The Board met in closed session pursuant to the provisions of Government Code §54956.9(a) to discuss Superior Court of California Case #RIC392834; Judy Etchandy; Candace Etchandy; and Danielle Etchandy, a Minor v. Santa Rosa Community Services District. 

R.   Executive Session 

The Board met in closed session pursuant to the provisions of Government Code §54956.9(a) to discuss Superior Court of California Case #RIC395163; Patricia Roselle and Raymond Roselle vs. Luis Lopez, Rightway Portable Toilets, Santa Rosa Community Services District, and Does 1 through 20, inclusive. 

The Board reconvened in open session. General Counsel Scott reported that no action was taken during the closed sessions.