Minutes of Dec. 12 2002 Board Meeting

M I N U T E S
REGULAR MEETING
OF THE BOARD OF DIRECTORS
DECEMBER 12, 2002
6:00 p.m.

CALL TO ORDER & ROLL CALL

A meeting of the Santa Rosa Community Services District was held at the Santa Rosa CSD Office commencing at 6:00 p.m. on December 12, 2002. Present at the meeting were the following Directors:

Director Buescher
Director Demos
Director McBride
Director Roy
Director Thomas

The following persons were also present:

General Manager Rogers
General Counsel Scott

President Demos led the Pledge of Allegiance.

SHERIFF

Deputy Hamilton gave the Sheriff's Report for November 2002 and updated the Board on December activities. A copy of the monthly report is on file with the District Office.

PUBLIC EXPRESSION

None.

INFORMATION ONLY

The Financial Statements, and Statements of Reimbursements and Investment Policy were received by the Board.

CONSENT CALENDAR

Motion was made by Buescher, seconded by Roy, to approve the Consent Calendar.

The motion carried unanimously.

GENERAL DISTRICT UPDATE

General Manager Rogers updated the Board on District activities since the last Board Meeting, and presented his written report which is on file with the District. He reported on the recent pre-construction meeting with Rancho Water regarding the Via Vaquero reservoir. He also stated that all projects are on target, and that in February the environmental will be adopted and plans approved for Los Casitas, La Mancha, and Calle Tuberia. Director Buescher asked that the record reflect that the projects are two months behind the schedule posted on the conference room project board.

General Counsel

None.

Amendment to District Utility Installation Requirements

General Manager Rogers presented a proposed Ordinance for consideration, and explained that the most recent changes and additions include a variance provision, and incorporate all applicable codes and ordinances of the County of Riverside and the State of California.

Motion was made by Demos, seconded by Roy, to adopt Ordinance No. 02-04:

Amending Article 4 of the Ordinance Code

The motion carried unanimously.

Award of Contract: 2002 Rehabilitation of Los Gatos Road

General Manager Rogers presented the bid results and reported that the low-bidder was Holland-Lowe Construction, Inc. in the amount of $98,343.00, and recommended that the Board award the contract including the 600' that is outside the District boundary.

The Board discussed the cost of insurance to cover the non-District portion of road, the current PMS index on Los Gatos, and the potential for annexation.

Motion was made by McBride, seconded by Thomas, to delete the non-District portion from the project, and to adopt Resolution No. 02-20:

Awarding a Contract for the 2002 Rehabilitation of Los Gatos Road

The motion carried unanimously.

Election of Board Officers for 2003

The following slate of officers was nominated to serve for Calendar Year 2003: Director Roy as President; Director McBride as Vice President; and Director Demos as Treasurer. Additionally, the Directors reaffirmed the appointment of John B. Rogers as District Secretary, and Jill Gipson as Assistant Secretary.

Motion was made by Demos, seconded by Thomas, to adopt Resolution No. 02-21:

Electing Officers for Calendar Year 2003.

The motion carried unanimously.

Report of the Engineering Committee

Director Roy reported that the Committee discussed the matter of annexation of the non-District portion of Los Gatos Road, which General Manager Rogers will research as time permits.

Adjournment

There being no further business, President Demos adjourned the meeting at 6:55 p.m.

_________________________________

John B. Rogers, P.E.
Secretary, Board of Directors

ATTEST:

__________________________________

Bob Roy
President Elect, Board of Directors