M I N U T E S
REGULAR MEETING
OF THE BOARD OF DIRECTORS
JANUARY 20, 2005
6:00 p.m. 

A.     Call to Order & Roll Call 

        A meeting of the Santa Rosa Community Services District was held at the Santa Rosa CSD Office commencing at 6:00 p.m. on January 20, 2005.  Present at the meeting were the following Directors:        

                Director Kelly
                Director Roy
                Director Rubin               

        Directors Buescher and Demos were absent.                       

        General Manager Rogers and Assistant General Counsel Jackson were also present.               

        President Roy led the flag salute. 

B.      Sheriff 

Deputy Lopez gave the Sheriff’s Report for December 2004 and updated the Board on January activities. A copy of the written report is on file with the District Office. He reported on recent mail thefts and resulting identity fraud, and on the new Sheriff's Explorer. 

Director Buescher entered the meeting at 6:05 p.m. 

C.      Election of Officers 

        It was the consensus of the Board to retain the same officers as 2004: Bob Roy, President; Bryan Buescher, Vice President; George Demos, Treasurer; John Rogers, Secretary; and Jill Gipson, Assistant Secretary. 

Motion was made by Buescher, seconded by Rubin, to adopt Resolution No. 05-01: 

        Electing Officers for Calendar Year 2005 

The motion carried unanimously. 

        At this time the Board proceeded to Agenda Item E. 

E.      Public Expression 

        Property Owner Bruce Egge expressed concern about the repairs that Rancho Water District has not yet undertaken on Via Vaquero. 

F.      Information Only 

        The November and December Financial Statements, and Statements of Reimbursement and Investment Policy were received by the Board. 

        At this time the Board returned to Agenda Item D. 

D.      Waste Management, Inc. 

General Manager Rogers introduced Jim Gibbs and Julie Reyes representing Waste Management, Inc., who were present to discuss the scout truck service and costs involved with its operation. Currently, there is no additional cost to those residents who are using the scout service. Ms. Reyes  presented a spreadsheet outlining a breakdown of their costs, and reported that currently there are 447 residential and 136 commercial customers in the District, 35 of which use the scout service. Mr. Gibbs explained that the scout service requires an additional truck to move bins prior to and after dumping.  

Waste Management asked for concurrence of the District that they be allowed to implement an additional charge to those residents utilizing the scout service, even though it is not addressed in the current contract. Assistant General Counsel Jackson asked for clarification on several points, as well as a breakdown of the size of containers currently being used, which will be brought back to the Board by Waste Management for consideration next month.  

G.      Consent Calendar 

        Motion was made by Kelly, seconded by Roy, to approve the Consent Calendar. 

        The motion carried unanimously. 

H.      General District Update 

        General Manager Rogers updated the Board on activities since the last Board Meeting and presented his written report which is on file with the District. He discussed the recent storms, damage to the District roads, and upcoming projects. 

I.       General Counsel 

        None. 

J.      Crack Seal Project 

        General Manager Rogers presented the bids for the 2005 Crack Seal project, and recommended that the project be awarded to the low bidder, Rubberized Crackfiller Sealant, Inc. in the amount of $1.433 per pound, not to exceed a contract total of $144,000.00.       

          Motion was made by Roy, seconded by Rubin to adopt Resolution No. 05-02: 

                Awarding a Contract for the 2005 Crack Seal Project 

The motion carried unanimously. 

K.      Report of the Engineering Committee 

        Director Roy reported that at their recent meeting the Engineering Committee discussed current and potential subdivisions, the crack seal project, storm damage, and possible load limit restrictions on District roads. 

L.      Executive Session

        The Board met in closed session under the provisions of Government Code Section 94956.9(c) to discuss potential litigation (one case). 

        The Board reconvened in open session. 

         No action was taken during closed session. 

M.     Adjournment 

        There being no further business, President Roy adjourned the meeting at 8:10 p.m.