A.   Call to Order & Roll Call 

A meeting of the Santa Rosa Community Services District was held at the Santa Rosa CSD Office commencing at 6:00 p.m. on April 28, 2004.  Present at the meeting were the following Directors:      

Director Kelly
                Director Roy
                Director Rubin 

Directors Demos and Buescher were absent. 

The following persons were also present: 

General Manager Rogers
                Assistant Secretary Gipson
                General Counsel Scott 

B.    Sheriff 

Deputy Lopez gave the Sheriff's Report for March 2004 and updated the Board on April activities. A copy of the written report is on file with the District Office. 

C.    Public Expression 

Property Owner Al Rattan, speaking on behalf of Santa Margarita POA and Renaissance Estates, asked what action the District will be taking to repair construction damage to Via Barranca and Via Vaquero now that the RCWD pump station is nearing completion. Additionally, he expressed his disapproval of powerline variances requested by RCWD on Via Barranca, and by the owner of Tract Map #28951 on Via Horca.

D.   Information Only 

The Financial Statements and the Statements of Reimbursement and Investment Policy were received by the Board. 

E.    Consent Calendar 

Motion was made by Roy, seconded by Kelly, to approve the Consent Calendar. 

The motion carried unanimously. 

F.    General District Update 

General Manager Rogers updated the Board on activities since the last Board Meeting, and presented his written report which is on file with the District.  

G.   General Counsel 

General Counsel Scott discussed recent legislation and its possible impact on the District. He will keep us apprised as more information becomes available. 

At this time the Board proceeded to Agenda Item "L". 

L.    Report of the Engineering Committee 

Director Roy reported that the Engineering Committee discussed Rancho Water's request for a powerline variance on Via Barranca, which was denied by the Engineering Committee.  

General Manager Rogers stated that the contractor working on the RCWD pump station is in financial trouble on the project. They are close to completion and Rogers stated that he has received assurances by Bob Hamilton of RSH Construction, and by Rancho Water, that retention will not be released on the contract until our District is satisfied with the condition of the roads. John Pozza, a property owner on Calle Escadera, has a separate agreement with RSH for the repair of that road. Concern was expressed that the retention being withheld is probably not enough to repair the damaged roads, and General Counsel Scott cautioned that written repair agreements should be obtained as soon as possible.

The Board returned to Agenda Item "H". 

H.   La Mancha and Los Casitas Roads, Calle Tuberia and Terreno Drive Project Acceptance 

General Manager Rogers discussed the completion of the project and the large overrun. He explained the unanticipated conditions that were encountered in the field during construction, and the difficulty in foreseeing those conditions during the bidding process. Discussion followed regarding the caliber of this road versus an average rural road, and it was decided that the magnitude of future projects will be discussed by the Engineering Committee. The Board directed General Manager Rogers to tighten up future specs to hold the contractor accountable for as many unforeseen field conditions as possible.   

Motion was made by Roy, seconded by Kelly, to approve the project as complete in accordance with District standards and specifications. 

The motion was carried unanimously. 

I.    Sheriff's Labor Program 

General Manager Rogers reported that the program is working very well and he plans to continue its use. Property Owner Al Rattan asked about using the laborers to clear trash on Rancho California Road. General Manager Rogers stated that he wanted to clean our District roads first, and in fact, was reluctant to take on maintenance of a County road. Counsel Scott cautioned that if we were to work on the County road, we must first obtain written risk management. 

J.    Discussion of District Yard and Office

Director Kelly asked about the possibility of acquiring property within the District for establishing the District office and equipment yard. As this item had been discussed by the Board several times before, he was updated on the Directors' previous discussions. General Manager Rogers was directed by President Roy to focus his attention on finding a new equipment yard. 

K.    Review of Draft By-Laws 

President Roy asked for changes to the current draft, and agendized the approval of the By-Laws for the May Board Meeting.