A.   Call to Order & Roll Call 

A meeting of the Santa Rosa Community Services District was held at the Santa Rosa CSD Office commencing at 6:00 p.m. on June 12, 2003.  Present at the meeting were the following Directors:     

Director Buescher
                Director Demos  
                Director McBride
                Director Roy

Director Thomas was absent. 

The following persons were also present: 

General Manager Rogers
                Assistant Secretary Gipson
                General Counsel Scott 

President Roy led the Pledge of Allegiance. 

B.    Sheriff 

Deputy Hamilton gave the Sheriff's Report for May 2003 and updated the Board on June activities. He also introduced the District's new deputy, Ernie Lopez, who began his assignment several weeks ago. 

The Board discussed the advantages of putting the 4 wheel-drive vehicles back into service, and also the possibility of trailering the quads for use in the District if no 4WD pickups are available to transport them. General Manager Rogers was directed to contact the Sheriff regarding the matter. 

C.    Public Expression

Property Owner Al Rattan expressed concern over the trash truck leaking fluid on the roads. He also requested, on behalf of Santa Margarita Ranchos POA, that a stop sign be placed at the intersection of Via Vaquero and Via Santa Rosa. The matter has already been discussed by the Engineering Committee and a report will be given under Agenda Item "Q". 

Property Owner Kerry Mayer reported on difficulty he had receiving service from Waste Management for his recyclable items. 

Director Demos asked that any handouts for the Board Meeting be given both to the Directors and Staff prior to any Board Meeting. He added that if the information is too late for the Board packet, and it is not an emergency issue, it be deferred to the following Board Meeting for consideration. It was the consensus of the Board that deadlines for submission of Board Meeting information be added to the District By-Laws when they are drafted. 

D.    Public Hearing on Written Report of the Directors 

President Roy opened the Public Hearing on the Written Report of the Directors for Fiscal Year 2003-2004. 

General Manager Rogers explained that the Written Report contains the scope of work to be done, the zones benefitted by the work, and the charges to each zone. 

The Written Report and the Affidavit of the Notice of Publication of the Hearing on the Written Report were received into evidence and made a part of the hearing. 

Property Owner Bob Stanton asked about the status of repairs to Camaron Road. General Manager Rogers stated that it will be repaired using Roadway Rehabilitation funds, and the scheduling for the project will be discussed  by the Engineering  Committee.  

There being no further public comment, the hearing was closed by President Roy. 

E.    Ordinance Adopting the Written Report of the Directors  

Motion was made by McBride, seconded by Demos, to adopt Ordinance No. 03-01: 

Adopting the Written Report of the Directors, Establishing the Zones of Benefit for Services Provided, the Scope of Services to be Performed, and the Charges to be Rendered for Road Maintenance and Police Services Provided to Property Owners in the District during the Fiscal Year 2003-2004

The motion carried unanimously. 

F.    Public Hearing on the Budget  

President Roy opened the Public Hearing to consider the adoption of the District Budget for Fiscal Year 2003-2004. 

General Manager Rogers explained the method of calculating the budget and the zone benefit fees. 

The Budget and Affidavit of the Notice of Publication of the Hearing on the Budget were received into evidence and made a part of the hearing. 

General Manager Rogers requested that the Zone I Special Paving program be calculated in the same manner as last year, that is, at 40% of the assessment established by the Special Paving Program of 1987. Discussion followed regarding the roads left to be paved, and General Manager Rogers stated that all the remaining roads would be designed and ready for construction, or already constructed within the next year. It was the consensus of the Board to assess all Zone I Special Paving properties at 40% of their designated assessment for Fiscal Year 2003-2004. 

There being no public comment, the hearing was closed by President Roy. 

G.    Resolution Adopting the Budget  

Motion was made by McBride, seconded by Demos, to adopt Resolution No. 03-09:

Determining and Adopting the District Budget for Fiscal Year 2003-2004

The motion carried unanimously. 

H.    Consideration of Notice of Exemption  

General Counsel Scott explained that the Notice of Exemption, which is filed with the Riverside County Clerk, states that the Budget is an exempt act under CEQA.  It is not a project under the Public Resources Code of the State and is categorically exempt under that Code.  He asked that the Board make the finding of “no project” and approve the Notice of Exemption. 

Motion was made by McBride, seconded by Buescher, to approve the Notice of Exemption for Establishment of Rates and Charges for Services Performed in Fiscal Year 2003-2004. 

The motion carried unanimously. 

I.     Resolution Electing to Have All Charges Collected on the Tax Roll  

Motion was made by Demos, seconded by Roy, to adopt Resolution No. 03-10: 

Electing to Have All Charges for Services Provided in the District during Fiscal Year 2003-2004 Collected on the Tax Roll of the County of Riverside 

The motion carried unanimously. 

J.    Information Only 

The Financial Statements, and the Statements of Reimbursements and Investment Policy were received by the Board. 

K.    Consent Calendar 

Motion was made by Buescher, seconded by Roy, to approve the Consent Calendar. 

The motion carried unanimously. 

L.    General District Update 

General Manager Rogers updated the Board on District activities since the last Board Meeting, and presented his written report which is on file with the District. 

M.   General Counsel 

None. 

N.   Award of Contract: La Mancha and Los Casitas Roads, Calle Tuberia and Terreno Drive 

General Manager Rogers presented the results of the bid opening on June 4th. He recommended that the Board award the contract to the low-bidder, Vance Corporation of Bloomington, CA, in the amount of $475,518.00. 

Motion was made by McBride, seconded by Buescher, to adopt Resolution No. 03-11: 

Awarding a Contract for the La Mancha and Los Casitas Roads, Calle Tuberia and Terreno Drive Project 

The motion carried unanimously.