A.   Call to Order & Roll Call 

A meeting of the Santa Rosa Community Services District was held at the Santa Rosa CSD Office commencing at 6:00 p.m. on June 23, 2004.  Present at the meeting were the following Directors:      

Director Buescher
                Director Kelly
                Director Roy
                Director Rubin 

Director Demos was absent. 

The following persons were also present: 

General Manager Rogers
                Assistant Secretary Gipson
                General Counsel Scott 

President Roy led the flag salute. 

B.    Sheriff 

Deputy Lopez gave the Sheriff's Report for May 2004 and updated the Board on June activities. A copy of the written report is on file with the District Office. He reported that Deputy Hamilton’s replacement has been selected and will be introduced at the next Board Meeting. 

C.    Public Expression 

Property Owner Harold Rouse reported that there are avocado bins in the roadway near his house.

At this time, General Counsel Scott asked that an urgency item be added as Agenda Item D-1, under the provisions of Government Code Section 54954.2(b)(2), to approve the Sheriff’s contract, which is to become effective July 1st, and was received subsequent to the posting of the agenda. 

Motion was made by Roy, seconded by Buescher, to add approval of the Riverside County Sheriff’s Department contract to the agenda. 

The motion carried unanimously. 

D.   Zones I and V Special Paving Programs 

General Manager Rogers explained that estimates have now been done for the remaining Zone I Special Paving roads, and additional funds are needed to complete the program. The Engineering Committee has discussed the assessment level, and recommended that it be continued at 40% of original levy as it was in 2003-04. The Zone V program will be continued at $1.00 per acre per year until the Via Novillo and Via Serenata vacation is completed or terminated. It was the consensus of the Board to continue all Special Paving assessments at their current levels. 

D-1. Approval of Sheriff’s Contract 

Assistant Secretary Gipson explained that the proposed contract is identical in form to the contracts of past years. 

Motion was made by Buescher, seconded by Roy, to approve the Sheriff's Contract for Fiscal Year 2004-2005. 

The motion carried unanimously. 

E.   Public Hearing on Written Report of the Directors 

President Roy opened the Public Hearing on the Written Report of the Directors for Fiscal Year 2004-2005. 

General Manager Rogers explained that the Written Report contains the scope of work to be done, the zones benefitted by the work, and the charges to each zone. 

The Written Report and the Affidavit of the Notice of Publication of the Hearing on the Written Report were received into evidence and made a part of the hearing.

There being no public comment, the hearing was closed by President Roy. 

F.    Ordinance Adopting the Written Report of the Directors  

Motion was made by Buescher, seconded by Roy, to adopt Ordinance No. 04‑01: 

Adopting the Written Report of the Directors, Establishing the Zones of Benefit for Services Provided, the Scope of Services to be Performed, and the Charges to be Rendered for Road Maintenance and Police Services Provided to Property Owners in the District during the Fiscal Year 2004-2005 

The motion carried unanimously. 

G.   Public Hearing on the Budget  

President Roy opened the Public Hearing to consider the adoption of the District Budget for Fiscal Year 2004-2005. 

General Manager Rogers explained the method of calculating the budget and the zone benefit fees. 

The Budget and Affidavit of the Notice of Publication of the Hearing on the Budget were received into evidence and made a part of the hearing. 

There being no public comment, the hearing was closed by President Roy. 

H.   Resolution Adopting the Budget  

Motion was made by Kelly, seconded by Roy, to adopt Resolution No. 04‑07: 

Determining and Adopting the Budget for Fiscal Year 2004-2005 

The motion carried unanimously. 

I.    Consideration of Notice of Exemption  

General Counsel Scott explained that the Notice of Exemption, which is filed with the Riverside County Clerk, states that the Budget is an exempt act under CEQA.  It is not a project under the Public Resources Code of the State and is categorically exempt under that Code.  He asked that the Board make the finding of “no project” and approve the Notice of Exemption.

Motion was made by Buescher, seconded by Roy, to approve the Notice of Exemption for Establishment of Rates and Charges for Services Performed in Fiscal Year 2004-2005. 

The motion carried unanimously. 

J.    Resolution Electing to Have All Charges Collected on the Tax Roll  

Motion was made by Buescher, seconded by Roy, to adopt Resolution No. 04‑08: 

Electing to Have All Charges for Services Provided in the District during Fiscal Year 2004-2005 Collected on the Tax Roll of the County of Riverside 

The motion carried unanimously. 

K.    Information Only 

The Financial Statements and the Statements of Reimbursement and Investment Policy were received by the Board. 

L.    Consent Calendar 

Motion was made by Buescher, seconded by Roy, to approve the Consent Calendar. 

The motion carried unanimously. 

M.   General District Update 

General Manager Rogers updated the Board on activities since the last Board Meeting, and presented his written report which is on file with the District. He reported on the recent traffic surveys and will bring the traffic engineer’s report to the Board in July. He also updated the Board on the development on the ridgeline and the District’s effort to annex a portion of Los Gatos Road within the Nature Conservancy. 

N.   General Counsel 

None.

O.   Authorization for CalPERS Amendment 

Assistant Secretary Gipson presented the final resolution required for implementation of the new CalPERS retirement formula.  

Motion was made by Buescher, seconded by Roy, to adopt Resolution No. 04-09: 

Authorizing an Amendment to the Contract 

The motion carried unanimously. 

P.    Acceptance of Sycamore Mesa, Fuerte Road & Calle Cresta Project 

General Manager Rogers discussed the completion of the project and the large overrun. 

Motion was made by Kelly, seconded by Roy, to approve the project as complete in accordance with District standards and specifications. 

The motion was carried unanimously. 

Q.   Change to Regular Board Meeting Schedule 

Director Rubin asked that the meeting day and time established at the December 2003 meeting be reconsidered. There was concern that the meeting day would preclude Director Buescher from attending all the meetings. 

Discussion followed and the Directors present stated that they would all be available for meetings on the third Thursday of the month, however it was noted that Assistant Secretary Gipson has a prior commitment on Thursdays and would not be available. 

Motion was made by Rubin, seconded by Roy, to adopt Resolution No. 04‑10:

Changing the Date of the Regular Meetings of the Board of Directors 

The motion carried unanimously.  

R.   Report of the Engineering Committee

Director Roy reported that the Engineering Committee discussed the acceptance of Thyzel Court into the District road system.