M I N U T E S
REGULAR MEETING OF THE
ENGINEERING COMMITTEE
JULY 7, 2005

Call to Order and Roll Call 

The meeting of the Santa Rosa Community Services District Engineering Committee was called to order by Director Rubin, commencing at 6:00 PM at the District Office.  The following individuals were present:

            Director Steve Rubin, Acting Committee Chairman

            Director Bryan Buescher, Acting Committee Member

            General Manager John B. Rogers

            Chief Inspector/Designer Rob Holmes

A.        Public Comment: 

None 

B.        Approval of Minutes of the June 8, 2005 Engineering Committee Meeting. 

The minutes of the June 8, 2005 meeting were approved as submitted.

C.        Progress Report: Los Casitas road Right-of-Way Acquisition

Rogers reported that the documents for dedication of the right-of-way of Los Casitas Road had been prepared and needed minor drafting corrections.  When ready they will be forwarded to the two property owners, Thomas Royden and Nikolas Vestakis.  Also included will be applications from the owners for application to the County of Riverside vacating the old Los Casitas Road easement.  When the easements are signed and returned, they will need to be taken to the District Board for acceptance on behalf of the District. 

D.        Request for Approval of Overhead Cable Variance, Via Barranca and Via Vaquero (Verizon Network Services)

Staff presented a request from Verizon Network Services for a variance from the Ordinance requirements to allow overhead installation of a telephone service from an existing pole on Via Barranca near the entrance to the new RCWD Reservoir site, to a new residence at 47355 Via Vaquero, a distance of about 1,000’.  No new poles would be required, and the telephone line would be beneath existing overhead wires.  The Committee agreed with the request, and directed that the matter be placed on the next Board agenda for action.                                                            

E.        Project Report 

Carancho Road  Project is out to bid, bids to be received on July 13.  Engineer’s Estimate is $593,232.

El Prado Crossing Project scope and partial-completed plans were reviewed.  FEMA has given preliminary approval for an eligible amount of $63,797.13.  Staff has submitted a letter to FEMA asking for a supplemental approval to provide funds for a temporary crossing, and also for instructions on how to apply for additional funds.  The FEMA-approved project is only for four-30” culverts, and the permanent design proposes four 48” culverts.  Director Buescher expressed extreme displeasure at the lack of progress and the inability of General Manager Rogers to take direction from the Board, and stated his doubts that staff has the ability to get this project constructed. 

FEMA Repairs  Staff reported that all of the second disaster repairs have been completed, and a revised and updated project list for the seven projects is being prepared.  Field survey work is being completed on several of the large and “large small” projects from the first disaster (these are the projects that are estimated to fall between the $15,000 purchase order limit dictated by Government Code and the $55,500 lower limit for “Large Projects” set by FEMA). 

Crack Seal Project The project is complete as far as we can go.  This was our first effort at estimating crack seal material, and we generally underestimated the amount of work.  In the Primary Zone and Zone IV we could have used a lot more money (no funds were available in Zone IV).  Most the money in Zone V was used, and many additional roads over and above those first identified were completed.  In Zones I, II and III there were excess funds, even after all roads in the Zones were sealed.  We plan to negotiate a modest increase in unit price with the contractor (to compensate him for the reduction in scope of the contract) and as much as $75,000 to the Roadway Rehabilitation funds in Zones I, II and III.

 F.         Adjournment. 

There being no further business, the meeting was adjourned at 7:50 PM to 6:00 PM on Wednesday, August 10, 2005, or to a substitute date established by the Engineering Committee, at the District Office.

                                                                                 __________________________________                                                                                                   John B. Rogers, P.E., General Manager

ATTEST:

 

____________________________
Steven P. Rubin, Member
Engineering Committee