Minutes of Aug 14 2003 Board Meeting

A. Call to Order & Roll Call

A meeting of the Santa Rosa Community Services District was held at the Santa Rosa CSD Office commencing at 6:00 p.m. on August 14, 2003. Present at the meeting were the following Directors:

	Director Buescher
	Director Hayes
	Director McBride
	Director Roy

Director Demos was absent.

The following persons were also present:

	General Manager Rogers
	Assistant Secretary Gipson
	General Counsel Scott

President Roy led the Pledge of Allegiance.

B. Director Oath of Office

General Counsel Scott administered the oath of office to Director Hayes.

C. Sheriff

Deputy Lopez gave the Sheriff's Report for July 2003 and updated the Board on August activities. A copy of the written report is on file with the District Office.

D. Public Expression

None.

E. Information Only

The Financial Statements, and Statements of Reimbursements and Investment Policy were received by the Board.

F. Consent Calendar

Motion was made by Buescher, seconded by McBride, to approve the Consent Calendar.

The motion carried unanimously.

G. General District Update

General Manager Rogers updated the Board on District activities since the last Board Meeting, and presented his written report which is on file with the District.

The Board restated their direction of the July Board Meeting that General Manager Rogers document his response to the issues raised in Mr. Thomas' resignation letter no later than the next Board Meeting.

The Board directed General Manager Rogers to prepare a year-end report outlining the work that was included in the 2002-2003 budget, whether or not each item was completed, and if not, the reason why. He was directed to make this an annual report, and to present the 2002-2003 figures to the Engineering Committee at their September 4th meeting, and to the full Board on September 11th.

H. General Counsel

None.

I. Commendation of John S. Thomas

General Manager Rogers presented a Resolution commending John S. Thomas for his service to the District as Director.

Motion was made by McBride, seconded by Roy, to adopt Resolution No. 03‑14:

Expressing the Appreciation of the Board of Directors and the Residents of the District for the Services of John S. Thomas as Director

The motion carried unanimously.

J. Approval of 2003-2004 Sheriff's Contract

General Manager Rogers explained that the proposed contract is identical in form to the contracts of past years.

Motion was made by Buescher, seconded by McBride, to approve the Sheriff's Contract for Fiscal Year 2003-2004.

The motion carried unanimously.

The Board directed General Manager Rogers to ask Sheriff's Admin to provide statistics on the level of service supplied to the District in excess of that provided by the contract Deputies.

K. Via Barranca Slope Repair

General Manager Rogers explained the change in the scope of work for this project, and the related costs. He asked that the Board ratify the J.R. Company/Cajer Equipment invoice of $27,500.

Motion was made by McBride, seconded by Roy, to ratify payment of the invoice and approve the increase in the Via Barranca slope repair project.

The motion carried unanimously.

General Counsel Scott reminded Staff and the Board that the threshold for construction projects requiring competitive bidding is $15,000.

L. Appointment of Ad-Hoc Personnel Committee

President Roy appointed Directors Buescher and Demos to serve on the Committee to negotiate the employee's Memorandum of Understanding.

M. Report of the Engineering Committee

Director Roy reported that the Committee discussed the removal of the southern portion of Vista Del Mar from the District's maintained system. Further investigation will be done including the impact to the Zone I Special Paving program, in which parcels abutting that portion of road have participated for the past 16 years.

N. Adjournment

There being no further business, President Roy adjourned the meeting at 7:27 p.m.