M I N U T E S
REGULAR MEETING
OF THE BOARD OF DIRECTORS
AUGUST 18, 2005
6:00 p.m. 

A.      Call to Order & Roll Call

 

A meeting of the Santa Rosa Community Services District was held at the Santa Rosa CSD Office commencing at 6:00 p.m. on August 18, 2005. Present at the meeting were the following Directors:

 

Director Buescher

Director Demos

Director Kelly

Director Roy

Director Rubin

                                                             

General Manager Rogers, Assistant Secretary Gipson and Assistant General Counsel Jackson were also present.

 

President Roy led the flag salute.

 

B.      Sheriff

 

Deputy Lopez gave the Sheriff’s Report for July 2005, and updated the Board on August activities, including a suicide, fatal accident, avocado theft and periodic radar patrols.

 

C.      Public Expression

 

Testimony in favor of renewing the General Manager’s contract was heard from:

 

Fred Hayes, resident and Director of SMRPOA, and Chairman of West Side Council

Charles Santoro, resident and ACC Member, Englemann Oaks

                Harold Rouse, resident

Mike Buie, resident

Paul Wilson, property owner

Cliff Hewlett, resident

Reg Watts, resident

Al Rattan, resident

 

Testimony opposing retention of the General Manager was given by:

 

Randy Peykoff, resident

Renee Peykoff, resident

John Thomas, resident

 

D.      Information Only

 

The Financial Statements, the Statements of Reimbursement and Investment Policy, and correspondence from Fred M. Hayes and Santa Margarita Ranchos Association were received by the Board.

 

E.      Consent Calendar

 

Motion was made by Buescher, seconded by Roy, to approve the Consent Calender.

 

The motion carried unanimously.

 

F.       General District Update

 

General Manager Rogers updated the Board on activities since the last Board Meeting and presented his written report which is on file with the District. He discussed the El Calamar curve improvement that will be considered at the Engineering Committee in September, and that he is moving ahead with the Los Casitas easement project. He discussed the upcoming District election, his meeting with the County regarding our permit agreement, and the upcoming pre-construction meeting with All American Asphalt for the Carancho Road project. He stated that the El Prado Road crossing is open, and that Via De Los Robles has been surveyed but FEMA approval has not yet been received.

 

G.      General Counsel

 

None.

H.      Reallocation of Budgeted Expenses 

Director Demos discussed the items in the current budget that could be reallocated to cover the increased cost of insurance. Director Rubin requested a workshop of the full board be scheduled to discuss what other accounts could be used as a source of funding. 

It was the consensus of the Board to schedule a Special Board Meeting for September 14, 2005 at 5:00 p.m. 

I.        Director Stipend 

Director Demos suggested that one of the sources of funds used to cover the increased insurance premium could be the line item allocated for Director stipends. If the Directors agreed to forego their stipend for 2005-06, there would be $12,000 available to assist in paying the insurance premium. 

Motion was made by Roy, to discontinue the Directors’ stipend for Fiscal Year 2005-06. 

Discussion followed by the audience, expressing their support for continuing the stipend. 

Director Roy withdrew his motion and this item will be placed on the agenda for the September 14th Special Board Meeting. 

 J.      SDRMA Board Election 

General Manager Rogers presented information from Special District Risk Management Authority regarding their upcoming Board election, including candidates’ letters requesting support, and a ballot resolution. 

The Directors discussed the candidates, and agreed to vote for the following:  David Aranda, Harold L. Gano, William R. Miller, Dana S. Mulder, Antonio “Tony” Sedano, and John C. Yeakley. 

Motion was made by Kelly, seconded by Roy, to adopt Resolution No. 05‑13: 

For the Election of Seven Directors to the Special District Risk Management Authority Board of Directors 

The motion carried unanimously.

K.      Nature Conservancy Benefit Fees 

General Manager Rogers explained that The Nature Conservancy is transferring six parcels within the District boundaries to the State of California, thereby exempting the parcels from property taxes. An agreement was negotiated through the Engineering Committee to accept a one time payment, equal to the present value of ten times the July 1, 2004 benefit fees and Sheriff’s special tax. A payment will be made to the District from escrow about October 15, 2005, for $147,528.88 plus $102 for County tax roll amendment expenses. 

Motion was made by Demos, seconded by Roy, to adopt Resolution No. 05‑14:                     

Accepting Advance Payment in Lieu of Future Benefit Fees and Special Taxes on State Lands 

The motion carried unanimously. 

L.       Acceptance of Crack Seal Project 

General Manager Rogers reported that there are some negotiations to do prior to the contractor’s final payment for this project, but the work has been completed. Therefore, he recommended that the Board approve the Final Inspection Notice. 

Motion was made by Kelly, seconded by Rubin, to accept the 2005 Crack Seal as complete. 

The motion carried unanimously. 

M.      Regulation of Agricultural Vehicles 

General Manager Rogers reported that the Engineering Committee recently considered revisions to Section 407 of the District Ordinance Code relating to agricultural vehicles. He has forwarded a draft of the proposed regulations to grove managers, packing houses, and the CHP, and is waiting for their comments. 

N.      Acceptance of Los Casitas Right-of-Way 

General Manager Rogers explained that two easements are required in order to construct Los Casitas Road to the alignment of the current graded road. After the easements are obtained and recorded, application will be made to the County to vacate the old right-of-way. He presented one of the easements for acceptance.

Motion was made by Roy, seconded by Kelly, to adopt Resolution No. 05‑15:                                                                                                  

Accepting Easement for Public Road and Drainage Purposes on Los Casitas Road 

The motion carried unanimously. 

O.      Acceptance of Via Peregrino Drainage Easement 

General Manager Rogers reported that three easements are required to construct the drainage for Tract 24831 at the northeast corner of Via Peregrino and Via Santa Rosa. The easement presented is the first of the three that have been received for acceptance. 

Motion was made by Kelly, seconded by Roy, to adopt Resolution No. 05‑16:                                                                                                   

Accepting Easement for Drainage Purposes on Via Peregrino 

The motion carried unanimously. 

P.      Directors’ Financial Workshop 

This item was discussed earlier in the evening under Agenda Item “H”.  

Q.      Engineering Committee Report 

Director Rubin reported that at the recent Engineering Committee Meeting, the Committee discussed items of concern raised by Mr. and Mrs. Egge, Earl  Coleman’s query about construction and delivery trucks on Sandia Creek Drive which included a review of the May 2004 traffic report, and a field trip to the Sycamore Mesa project and the El Prado Road temporary crossing. 

R.      Executive Session: Claim of Randall Peykoff 

The Board met in closed session pursuant to the provisions of Government Code Section 54956.9(b)(3)(C) to discuss the claim of Randall Peykoff against Santa Rosa CSD. 

S.      Executive Session: General Manager’s Performance 

The Board met in closed session pursuant to the provisions of Government Code Section 54957 to discuss the General Manager’s performance.