M I N U T E S
REGULAR
MEETING
OF THE BOARD
OF DIRECTORS
September 15,
2005
6:00 p.m.
A. Call
to Order & Roll Call
A
meeting of the Santa Rosa Community Services District was held at the Santa
Rosa CSD Office commencing at 6:03 p.m. on September 15, 2005. Present at the
meeting were the following Directors:
Director
Buescher
Director
Kelly
Director
Roy
Director
Rubin
Director
Demos was absent.
Rob
Holmes representing Staff, Assistant Secretary Gipson and General Counsel Scott
were also present.
President
Buescher led the flag salute.
B. Sheriff
Deputy
Lopez gave the Sheriff’s Report for August 2005, and updated the Board on
September activities. The written report has not yet been received, but will be
delivered and placed on file with the District Office.
C. Public
Expression
None.
At
this time, General Counsel Scott asked that an item be added to the agenda,
pursuant to Government Code Section 54954.2(b)(2), explaining that the matter
was of an urgent nature and had arisen subsequent to the posting of the meeting
agenda.
Motion
was made by Roy, seconded by Kelly, to add discussion of approval of a
waiver of certain Ordinance Code requirements for a parcel map on Calle
Monticello.
The
motion carried unanimously.
D. Information
Only
The
Statements of Reimbursement and Investment Policy were received by the Board.
E. Consent
Calendar
Motion
was made by Roy, seconded by Rubin, to approve the Consent Calender.
The
motion carried unanimously.
F. General
District Update
Staff
Member Rob Holmes updated the Board on activities since the last Board Meeting.
He reported that Staff’s efforts have been focused on the design of projects,
and that contracts have been awarded to outside sources for engineering.
G. Discussion
of Legal Matters
General
Counsel Scott reported on recent legislation that concerns ethics training for
Special District management employees. The bill is currently awaiting the
Governor’s signature.
H. Discussion
of Change of Zones
At
the request of the Board, General Counsel Scott reported on the procedure for
changing a parcel from one zone to another. He stated that a nexus would have
to be substantiated between the new zone’s charge and the benefit received, a
public hearing of affected property owners would need to be conducted, the
Board would consider comments and make determinations, and if the zone change
was warranted, the tax rolls would then be modified.
I. Ratification
of Purchase Order
Rob
Holmes reported that work completed on the temporary El Prado Road crossing
exceeded the purchase order authority of the General Manager, and asked that
the Board ratify the work already completed on the project.
Motion
was made by Roy, seconded by Buescher, to ratify
Purchase Order No. 05-62 and its Change Order No. 1, awarded to IPS, Inc., in
the total amount of $35,300.00.
The
motion carried unanimously.
J. Acceptance
of Los Casitas Right-of-Way
Assistant
Secretary Gipson explained that two easements are required in order to
construct Los Casitas Road to the alignment of the current graded road. After
the easements are obtained and recorded, application will be made to the County
to vacate the old right-of-way. One easement was accepted at the August Board
Meeting, and she presented the second easement for acceptance.
Motion
was made by Buescher, seconded by Rubin, to adopt
Resolution No. 05-16:
Accepting
Easement for Public Road and Drainage Purposes on Los Casitas Road
The
motion carried unanimously.
K. Reallocation of Budgeted Expenses
This
item was referred to the Finance Committee for their direction.
L. Development
Impact Fee Study
Rob
Holmes reported that the District’s Development Impact Fee Study is in need of
updating. He has spoken with Charles Crandall from Berryman & Henigar who performed the initial study, and they will be
presenting a proposal for the service. Staff was directed to inquire about
using DIF fees to pay for the study. The new report will include a provision
for collection of Primary DIF’s, and the reallocation
of Primary DIF’s previously collected, but not
addressed in the initial study.
M. Pavement
Management System
Rob
Holmes reported that Berryman & Henigar has
submitted a $16,000 proposal to update the PMS program. Discussion followed
regarding varying levels of service, including Staff performing the field work,
and delaying the upgrade until the 2006-07 budget year so funds can be
allocated for that purpose. The matter was referred to the Engineering
Committee for recommendation.
N. El
Prado Road Crossing
Rob
Holmes reported that CLE Engineering has the topo and
is completing the design for the El Prado Road Crossing, which will be
presented to the Engineering Committee at their October meeting for review.
O. Improvement
Project Priorities
Director
Rubin reported that the Engineering Committee set the following fourteen
projects in order of priority, in addition to the FEMA large projects and FEMA small projects which will be completed
as the funds are received: Buena Loma, Via Vaquero, Sandia Creek, El Prado Road
repairs, Via Santa Rosa in Zone V, El Viento Seco, Buena Vista, the crossing and drainage on Calle Jardin, the Primary portion of Via Santa Rosa, Los Gatos
Road near the Crumley property, the lower portion of
Los Gatos Road, slurry seal, Terreno Road, and
Sycamore Mesa at Rancho California Road.
P. Engineering
Committee Report
Director
Rubin reported that the Engineering Committee report was discussed under Items
N and O earlier in the meeting.
At this time, the Board considered the item
placed on the agenda as an urgency matter.
Director
Rubin explained that the Ordinance Code requires that the developer of a parcel
map pave the road to District standards. The road in question, Calle Montecillo, is currently paved, but not to our standards.
In order to comply with the Code, a fence and palm trees would need to be
removed. All the property owners currently on that road have contacted the
District and asked that the developer be granted a waiver from the Ordinance
Code requirements, and that the road be excluded from the District's
maintenance system. Rob Holmes reported that CLE Engineering is currently
preparing plans for the road, and the completed plans will be placed on file
with the District for future use, if necessary. The developer has also agreed
to perform the culvert improvements listed on the plans, and to overlay the
street.
Discussion
followed by the Board and audience, and motion was made by Roy, seconded by Buescher, to grant a variance from Ordinance Code
Section 203-3 to Parcel Map No. 30358.
The
motion carried by the following roll call vote: Buescher,
aye; Demos, absent; Kelly, aye; Roy, aye; Rubin, noe.
Q. Executive
Session: General Manager Position
The
Board met in closed session pursuant to the provisions of Government Code
Section 54957 to consider the appointment of a public employee (vacant General
Manager position).
The Board reconvened in open session.
General
Counsel Scott reported that in closed session, the Board appointed Rob Holmes
as the interim General Manager with a 10% salary increase effective September
16, 2005. The Board will revisit the issue at their January 19, 2006 Regular
Meeting.
R. Adjournment
There
being no further business, President Buescher
adjourned the meeting at 9:02 p.m.
Jill Gipson
Assistant
Secretary, Board of Directors
________________________________
Bryan Buescher
President, Board of Directors