M I N U T E S
REGULAR MEETING
OF THE BOARD OF DIRECTORS
October 20, 2005
6:00 p.m.
A. Call to Order & Roll Call
A meeting of the Santa Rosa Community Services District was held at the Santa Rosa CSD Office commencing at 6:00 p.m. on October 20, 2005. Present at the meeting were the following Directors:
Director Buescher
Director Kelly
Director Roy
Director Rubin
Director Demos was absent.
Interim General Manager Holmes, Assistant Secretary Gipson and General Counsel Scott were also present.
President Buescher led the flag salute.
B. Sheriff
Deputy Lopez gave the Sheriff’s Report for September 2005, and updated the Board on October activities. A copy of the written report is on file with the District Office. He reported on recent thefts, the radar patrols that are continuing, and stated that the Deputies are making their presence known around the construction zone on Carancho Road.
C. Public Expression
Property Owner Hal Vokaty expressed concern about drainage issues on Via Yerba near Via Vaquero.
D. Information Only
The Financial Statements and Statements of Reimbursement and Investment Policy were received by the Board.
E. Consent Calendar
Motion was made by Kelly, seconded by Roy, to approve the Consent Calender.
The motion carried unanimously.
F. General District Update
Interim General Manager Holmes updated the Board on activities since the last Board Meeting. His written report is on file with the District Office. He reported that all eight FEMA large projects are currently being designed and will be brought to the Board for approval within 3 months. The small projects are being grouped together for bidding purposes. He discussed planning and zoning issues on several tract maps in process with the County.
The Board and the audience discussed the problem of concrete spills on District roads, and Rob Holmes agreed to contact the concrete companies about the situation, as well as coordinating with the Deputies for enforcement assistance.
G. Engineering Committee Report
Director Rubin reported that the Engineering Committee has been reviewing the FEMA and Special Paving plans, and that the draft cooperation agreement with the County has been sent to General Counsel Scott for review.
H. Finance Committee Report
Assistant Secretary Gipson presented her recommendations for reallocation of budgeted expenses to compensate for the variance in the insurance accounts. It was the consensus of the Board that changes be made to the annual budget allocations in accordance with the figures presented.
I. Discussion of Legal Matters
General Counsel Scott reported on AB1234 that involves compensation, reimbursement and ethics training for Directors. He also reported that he is revising the County Agreement discussed in Agenda Item "G", and will send it to the Engineering Committee for their recommendation, which will be made at the November Board Meeting.
J. Acceptance of Certified Audit
Assistant Secretary Gipson presented the audited financial statements for 2004-2005, and explained that the only change from the District prepared year-end statement was the inclusion of accruals for income and expenditures from July 2005. She recommended that the Board accept the audit as presented.
Motion was made by Roy, seconded by Rubin, to accept the certified audit.
The motion carried unanimously.
K. Authorization to Sign on District Bank Accounts
Assistant Secretary Gipson presented the Resolution adding the Interim General Manager as a signer on the District bank accounts.
Motion was made by Kelly, seconded by Roy, to adopt Resolution No. 05-18:
Designating Parties Authorized to Sign on District Bank Accounts and Designating Parties Authorized to Make Transfers between District Accounts
The motion carried unanimously.
L. Acceptance of TM24831 Drainage Easements
Interim General Manager Rob Holmes explained that a District requirement for Tract Map 24831 was that two easements be granted to allow access for maintenance of proposed drainage structures, one at the end of Mountain Run Circle, a newly created cul-de-sac, and the other on the south side of Via Peregrino across from another new roadway, Whisper Lane.
Motion was made by Kelly, seconded by Rubin, to adopt Resolution No. 05-19:
Authorizing the Acceptance of Drainage Easements from Tesla Gray and Mike Monteleone
The motion carried unanimously.
class=Section4>M. Approval of Plans and Specs: Via De Los Robles (FEMA)
Rob Holmes presented the Plans and Specifications for this project which is included in the work approved for partial reimbursement by FEMA. He requested that the Board approve the Plans and Specifications, and authorize Staff to solicit bids.
Motion was made by Buescher, seconded by Kelly, to adopt Resolution No. 05-20:
Approving the Plans and Specifications for the FEMA/OES Project #RIVSR-20: Repair to Via De Los Robles
The motion carried unanimously.
N. Approval of Plans and Scope of Work: El Prado Crossing and Sandia Creek Slope and Roadway Repair (FEMA)
Rob Holmes presented the Plans and Scope of Work for this project which is included in the work approved for partial reimbursement by FEMA. He requested that the Board approve the Plans and Scope of Work, and authorize Staff to solicit bids.
Motion was made by Kelly, seconded by Buescher, to adopt Resolution No. 05-21:
Approving the Plans and Scope of Work for the FEMA/OES Project #RIVSR-1; Repair to El Prado Crossing and for the FEMA/OES Project #RIVSR-2; Repair to Sandia Creek Drive Embankment and Roadway (West of El Prado Road)
The motion carried unanimously.
The Board discussed the scheduling of future FEMA projects. As the scope of work involved has already been approved by FEMA, it was the consensus of the Board to allow Interim General Manager Rob Holmes to design the projects and solicit bids prior to bringing them to the Board. The remaining 2005 FEMA projects will be presented for concurrent approval of the plans and award of the contracts.
O. Approval of Proposal for Development Impact Fee Study
Director Rubin reported that Charles Crandall from Berryman & Henigar attended the last Engineering Committee Meeting, and advised the Committee that the DIF fees already collected could be used to update the initial study.
Motion was made by Buescher, seconded by Rubin, to approve the proposal from Berryman and Henigar for the Development Impact Fee Calculation Report Update in an amount not to exceed $12,000.
The motion carried unanimously.
P. Adjournment
There being no further business, President Buescher adjourned the meeting at 7:12 p.m.
________________________________ ________________________________
Bryan Buescher Jill Gipson
President, Board of Directors Assistant Secretary, Board of Directors