M I N U T E S
SPECIAL MEETING
OF THE BOARD OF DIRECTORS
November 17, 2005
4:30 p.m.
A. Call to Order & Roll Call
A Special Meeting of the Santa Rosa Community Services District was held at the Santa Rosa CSD Office commencing at 4:30 p.m. on November 17, 2005. Present at the meeting were the following Directors:
Director Demos
Director Kelly
Director Roy
Directors Buescher and Rubin were absent.
Interim General Manager Holmes, Assistant Secretary Gipson and Assistant General Counsel Jackson were also present.
Director Demos led the flag salute.
B. Sheriff
Deputy Lopez gave the Sheriff’s Report for October 2005, and updated the Board on November activities. A copy of the written report is on file with the District Office. He also discussed a recent break-in at Cross Creek Golf Club.
C. Public Expression
Mary Ann Webb, a property owner on
D. Information Only
The Financial Statements and Statements of Reimbursement and Investment Policy were received by the Board.
E. Consent Calendar
Motion was made by
The motion carried unanimously.
F. Discussion of Legal Matters
None.
G. Award of Contract: El Prado Crossing and Sandia Creek Slope and Roadway Repair (FEMA)
Rob Holmes explained that the low bid received was more than double the OES approved estimate for this project. He has contacted OES and they will be preparing a new version of the project, including a new estimate. Therefore, he recommended that the Board delay award of the bid until OES has the opportunity to review the project and revise their estimate.
The Board took no action on this item.
H. Commendation of Former General Manager
Rob Holmes presented a proposed resolution commending John Rogers for his six years' service to the District as General Manager.
Motion was made by Demos, seconded by
Expressing the Appreciation of the Board of Directors and the Residents of the District for the Services of John B. Rogers, P.E. as General Manager
The motion carried unanimously.
I. Discussion of District Insurance
Director Kelly ask that this item, which he added to the agenda, be deferred until the December meeting.
J. Engineering Committee Report
Rob Holmes reported that at their last meeting, the Engineering Committee discussed project priorities, tract map developments, and the possibility of a unified fence setback ordinance as requested by the Westside Council. He also stated that he will meet with Berryman & Henigar in December to discuss preparation of the new Development Impact Fee study.
K. Rejection of Bids: Via De Los Robles Project
Rob Holmes reported that only one bid was received for this project, and it far exceeded the OES approved estimate for the work. He recommended that the Board reject the bid and rebid the project at a later time in conjunction with other sites.
Motion was made by Roy, seconded by Kelly, to adopt Resolution No. 05-23:
Rejecting all Bids for the FEMA/OES Project #RIVSR-20; Repair to Via De Los Robles
The motion carried unanimously.
L. General Manager's Report
Interim General Manager Holmes reported that since we are short-staffed by one employee, a temporary worker has been hired to help with field work. He discussed Tract 31805 and its connection to La Mancha. Additionally, he reported that Fish and Game has contacted the District regarding illegal streambed activity and they will be addressing the issue with a proposed program for corrections.
Director Demos directed Staff to write the County regarding illegal signs on Rancho California and De Luz Roads. Additionally, he asked that engineers working for the District provide insurance coverage, listing the District as additional insured, before continuing any work.
M. Adjournment
There being no further business, Director Demos adjourned the meeting at 5:12 p.m
________________________________ ________________________________
Steve Rubin Jill Gipson
President, Board of Directors Assistant Secretary, Board of Directors