M I N U T E S
REGULAR MEETING
OF THE BOARD OF DIRECTORS
December 15, 2005
6:00 p.m.
A. Call to Order & Roll Call
A Regular Meeting of the Santa Rosa Community Services District was held at the Santa Rosa CSD Office commencing at 6:00 p.m. on December 15, 2005. Present at the meeting were the following Directors:
Director
Bianchi
Director
Boyer
Director
Kelly
Director
Rubin
Director
Whitington
Interim General Manager Holmes, Assistant Secretary Gipson and Assistant General Counsel Jackson were also present.
The flag salute was led by Director Rubin.
B. Director Oath of Office
Assistant General Counsel Jackson administered the Oath of Office to Directors Bianchi, Boyer and Whitington.
C. Election of Officers
The following slate of officers was nominated:
President: Steve Rubin
Vice President: Walt Kelly
Treasurer: Gene Bianchi
Additionally, the following appointments were make: Rob Holmes as District Secretary, and Jill Gipson as Assistant Secretary.
Motion was made by Bianchi, seconded by Kelly, to adopt Resolution No. 05-24:
Electing Officers for Calendar Year 2006
The motion carried unanimously.
D. Sheriff
Deputy Lopez gave the Sheriff’s Report for November 2005, and updated the Board on December activities. A copy of the written report is on file with the District Office. He discussed the recent vandalism and thefts at various District mailboxes and the Sheriff's efforts to identify the perpetrators. He also reported that the recent dumping at the end of Carancho was determined not to be hazardous waste.
Assistant General Counsel Jackson spoke about the mailbox issue and stated that, while the District is sympathetic to the property owners' concerns, the boxes are a postal and law enforcement issue, and are only placed in the District's right-of-way as an accommodation to the public. He suggested that security of the boxes should be addressed to the Post Office and the Sheriff's Department.
E. Public Expression
Property Owner Sarah Smith expressed her concern about the mail theft and lack of signage at school bus stops.
Property Owner Joe Paysee also talked about the mailboxes, and suggested that the District consider installing lighting, cameras and penalty signs.
Property Owner John Thomas stated that he would like to have house-to-house delivery by the Post Office.
Property Owner Ohannes Karaoghcanian said he would like to find a way to monitor all cars coming into the District.
F. Information Only
The Financial Statements and Statements of Reimbursement and Investment Policy were received by the Board.
G. Consent Calendar
Motion was made by Kelly, seconded by Whitington, to approve the Consent Calender.
The motion carried unanimously.
H. Discussion of Legal Matters
None.
I. Signers on District Bank Accounts
Assistant Secretary Gipson asked that the Board adopt the proposed Resolution adding the three new Directors, and removing the three former Directors, as signers on the District bank accounts.
Motion was made by Rubin, seconded by Kelly, to adopt Resolution No. 05-25:
Designating Parties Authorized to Sign on District Bank Accounts and Designating Parties Authorized to Make Transfers between District Accounts
The motion carried unanimously.
J. Special District Institute Seminar
Assistant Secretary Gipson presented the information on the upcoming Special District Institute Seminar and informed the Board that there are sufficient funds in the budget to allow the three new Directors and the Interim General Manager to attend.
Motion was made by Kelly, seconded by Bianchi, to approve the expenditure for attendance at the Special District Institute Seminar in February.
The motion carried unanimously.
K. Board Meeting Schedule
Assistant Secretary Gipson gave a brief history of the District's Board Meeting schedule. Discussion followed and it was the consensus of the Board to change the schedule of the regular Board Meetings to the fourth Wednesday of each month at
6:00 p.m., except in November and December when they will be held on the third Wednesday at 6:00 p.m. All meetings will be held at the District Office.
Motion was made by Rubin, seconded by Boyer, to adopt Resolution No. 05-26:
Changing the Date of the Regular Meetings of the Board of Directors
The motion carried unanimously.
L. Special Board Meeting/Director Workshop
Assistant Secretary Gipson asked that the Board schedule a Director Workshop for the purpose of educating the new Directors on the Budget process, financial matters, District roadways, Ordinance Code, and the Brown Act, among other issues.
It was the consensus of the Board to schedule a Special Board Meeting/Director Workshop for January 10, 2006 at 4:00 p.m. at the District Office.
M. Appointment of Engineering Committee for Calendar Year 2006
Motion was made by Whitington, seconded by Boyer, to appoint Directors Rubin and Kelly to the Engineering Committee for Calendar Year 2006.
The motion carried unanimously.
N. Establish Engineering Committee Meeting Schedule
It was the consensus of the Engineering Committee to establish their regular meetings on the third Wednesday of each month at 6 p.m., except in November and December when they will be held on the second Wednesday at 6:00 p.m. at the District Office.
O. Appointment of Finance Committee for Calendar Year 2006
Motion was made by Kelly, seconded by Whitington, to appoint Directors Bianchi and Boyer to the Finance Committee for Calendar Year 2006.
The motion carried unanimously.
P. Establish Finance Committee Meeting Schedule
It was the consensus of the Finance Committee to establish their regular meetings on the third Wednesday of the months following the end of each quarter at 4 p.m. at the District Office.
Q. Appointment of Ad-Hoc Personnel Committee
Motion was made by Rubin, seconded by Bianchi, to appoint Directors Kelly and Whitington to the Ad-Hoc Personnel Committee for the sole purpose of reviewing the performance of the Interim General Manager.
The motion carried unanimously.
R. Discussion of Equipment and Vehicle Insurance
Assistant Secretary Gipson discussed a phone call she had with an agent referred by Director Kelly. She was advised that it would be beneficial to maintain the insurance with the current carrier until the end of the policy year.
S. Award of Contract: El Prado Crossing and Sandia Creek Slope and Roadway Repair
Interim General Manager Holmes reviewed the project and explained that the bids received last month were again being presented for award of the contract. He has been in contact with OES/FEMA, and they are revising their version of the project to accommodate additional funding. He recommended that the Board award the project to the low bidder, Reyes Construction, in the amount of $388,820.00.
The Board discussed the project, the funding, and the contractor, and were informed by Assistant Secretary Gipson that the contractor's references had been checked and were satisfactory.
Motion was made by Rubin, seconded by Whitington, to adopt Resolution No. 95-27:
Awarding a Contract for the FEMA/OES
Project #RIVSR-1; Repair to El Prado Crossing and for the FEMA/OES Project
#RIVSR-2; Repair to
The motion carried unanimously.
T. Engineering Committee Report
Director
Rubin reported that at the recent Engineering Committee meeting, the Committee
discussed the Carancho project, road maintenance on
U. General Manager's Report
Interim General Manager Holmes reported on the progress with FEMA project approvals and explained that the remaining projects will be ready to bid early in 2006. He discussed project priorities as established by the former Board, and his plan for setting up a project tracking spreadsheet.
V. Executive Session:
The
Board met in closed session pursuant to the provisions of Government Code
Section 54956.9(a): Superior Court of California Case #427291; Ronald Santos
and Lashaunda Santos vs.
W. Executive Session: Potential Litigation
The Board met in closed session pursuant to the provisions of Government Code Section 94956.9(b): Potential litigation (one case).
The Board reconvened in open session.
X. Adjournment
There being no further business, President Rubin adjourned the meeting at 8:15 p.m.
________________________________
Rob Holmes
Secretary, Board of Directors
ATTEST:
________________________________
Steve Rubin
President, Board of Directors